Director of Finance, POS#TBD - Business Services (Internal/External Advertisement) Vallejo City Unified School District

VALLEJO CITY UNIFIED SCHOOL DISTRICT Human Resources 665 Walnut Avenue, Vallejo, CA 94592 JOB DESCRIPTION Director of Finance Title: Director of Finance Reports To: Chief Business Officer Department: Business Services Work Year: 260 Days per Year Classification: Classified Management Salary: See Classified Management Salary Schedule Date Approved: March 2019 DESCRIPTION OF POSITION: Under the direction of the Chief Business Officer, to establish and revise accounting procedures; to supervise accounting and financial operations and record keeping activities; to conduct accounting analyses and prepare financial statements; to reconcile cash; to prepare for audits of the school districts' funds and accounts; to develop and monitor districts' annual budgets, prepare first and second interim reports, unaudited actual reports, district independent audit reports and make recommendations regarding districts' financial status, and perform related duties as assigned.
REPRESENTATIVE DUTIES: Serve as second in command in the business office.
Serve as acting Chief Business Officer, in the absence of the Chief Business Officer.
E Directs and supervises all finance (accounting, accounts payable, accounts receivable, administration, benefits, budget, payroll, purchasing, risk management, worker's compensation) of the District Business Services staff.
E Plan, organize, and direct the accounting functions and activities of the District.
E Lead school district administrators and managers in budget development and budget monitoring.
E Assist with financial and budget planning and preparation of the annual budget.
E Direct the maintenance and proper disbursement of funds.
E Establish proper fiscal controls and procedures including updating the business services procedures manual as needed.
E Plan, organize, prepare and present timely monthly financial statements outlining the District's income and expenditures.
E Prepare, present and submit timely and accurate Federal, state and County reports.
E Review and submit timely and accurate Federal and State categorical reports/claims.
E Perform fiscal analyses for administrative and policy review.
E Assemble and analyze data and make appropriate recommendations for fiscal and budget actions.
Perform cost analysis of proposals for contract negotiations.
E Assist in the planning, organization and development of fiscal policies, regulations and operational guidelines.
E Assist in the analysis of legislation to determine the effect on the District's financial and/or business affairs.
E Plan and recommend the investment of District funds to maximize income.
E Perform forecasting functions including enrollment projections, short and long-range financial planning and trend analyses.
E Represent the Business Office in department, cabinet and/or Board meetings.
E Prepare and present oral and written reports.
Make presentations to the Board, Community, Superintendent's Cabinet and other groups as required.
E Interpret school districts' budgets, accounting and fiscal procedures, and policies and regulations.
E Keep Chief Business Officer informed of all budget and financial issues which may affect the financial operations and records of the school districts.
E Establish and maintain cooperative working relationships with staff, school administrators, and the general public.
E Conducts reviews and analyses of accounting and budget information and reports.
E Plans and directs the automation of existing processes, and plans and develops new processes as needed.
E Instruct, train, and supervise district business services personnel in general ledger accounting, attendance accounting, budget, payroll, purchasing, benefits and retirement procedures, and other financial record keeping operations.
E Trains and instructs personnel in accounting and business procedures.
E Assist in coordinating the annual audit and preparing necessary schedules.
E Select, train, supervise and evaluate subordinate personnel.
E Perform related duties as assigned.
E EDUCATION AND EXPERIENCE: EDUCATION: Bachelor's degree in Business Administration, Accounting or related field is required.
Master's degree in business, finance or accounting and/or a valid CPA certification is desirable.
Chief Business Officer (CBO) Certificate/Program desirable.
Demonstrate training and experience in financial management involving professional accounting and budgeting procedures including experience in the design of computer- assisted accounting/budgeting systems.
Experience supervising a staff of clerical/professional accounting personnel.
Three years of prior experience performing business and financial management tasks, preferably in a school district.
EXPERIENCE: A minimum of five (5) years of experience managing a program for students focused on arts education is required.
Experience managing a school district arts program is preferred.
Demonstrated success in preparation of proposals and grant applications to support VCUSD’s arts education programs.
LICENSES AND OTHER REQUIREMENTS: A valid Class C California Driver's License and use of a private automobile may be required for some positions that require driving.
For positions that drive, evidence of insurability at standard rates must be submitted in the form of a DMV printout.
KNOWLEDGE, SKILLS AND ABILITIES: KNOWLEDGE OF: Local, state and federal laws pertaining to school business functions and their application to the educational program.
Accounting principles and procedures, including various phases of governmental accounting and budgeting.
Office practices, procedures and equipment.
Modem automated data processing methods.
State finance as it pertains to school districts.
State finance as it pertains to school districts.
ABILITY TO: Establish accounting and control methods and procedures, including the use of data processing services in accordance with existing laws and policies Analyze fiscal data Analyze complex problems and develop effective and efficient alternative solutions Coordinate and supervise an effective risk management and loss prevention program Prepare accurate records and financial/statistical reports.
Produce concise financial information for use in District contract negotiations.
Instruct, coordinate and direct the work of other employees and to assist in the management of District business affairs.
Fairly and effectively supervise and evaluate subordinate personnel Establish and maintain effective working relationships with others.
LICENSES: Valid California Driver's license WORKING CONDITIONS: ENVIRONMENT: Office and site environment PHYSICAL REQUIRMENTS: Frequency Key; None (1) Occasional - up to 25% of shift (2); Intermittently - up to 50% of shift (3); Frequently — up to 75% of shift (4) Activity/Frequency Bend 2 Lift/carry: (0-10 lbs) 2 Twist 2 Lift/carry: (11-25 lbs) 2 Squat 2 Lift/carry: (26-40 lbs) 1 Kneel 2 Lift/carry: (41-100 lbs) 1 Climb 2 Stand 3 Reach above shoulder 2 Walk 3 Grip/Grasp 4 Sit 4 Extend/Flex Neck 3 Drive 3 Use Right Hand 4 Perform Repetitive Hand Motions: 4 Use Left Hand: 4 Keyboarding/Mouse Work: 4 Ability to See: 4 Ability to Hear: 4 THE VALLEJO CITY UNIFIED SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER and in compliance with federal and state laws, prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived race, religion creed, color, national origin, ancestry, age, parental, family, or marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex (sexual harassment), or sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics.