*TITLE: *Office Manager
*LOCATION:* Temenos Center for Integrative Psychotherapy in Petaluma, CA (mostly remote with some on-site - must have personal computer and stable internet connection)
*REPORTS TO:* Temenos Director
*HIRE DATE: *2-4 weeks
*HOURS:* Part-time, 10-15 hrs/week (ideally 2-3 hrs per day, M-F).
*SUMMARY:* As the Office Manager, you will play a pivotal role in the daily operations and management of our clinic.
The individual in this position is self-sufficient and highly organized, with a strong eye for detail.
This individual will manage various office functions, from client communication to bill collection/payment.
Technical and software proficiencies include EHR (Osmind), CRM (HubSpot), Google Suite and Microsoft 365 products, scheduling tools (Google Calendar/Calendly), and marketing design (Canva, Adobe, Wix).
Experience in IT, payroll and marketing and events a major plus.
*RESPONSIBILITIES: *
* Oversee patient care logistics, including: (1) Coordinating appointment scheduling and patient data management, (2) Handling invoicing, collections, and superbills, (3) Providing patient education, (4) Fielding and effectively managing queries from current and prospective patients.
* Ensure seamless office operation through: (1) Financial oversight, including tracking financial reports, billing, and budgeting, (2) Document management for regulatory compliance and record-keeping, (3) Data management, performing uploads, backups, and providing IT support and training to staff, (4) Organizing meetings, managing calendars, and handling personnel documentation.
* Support marketing initiatives and clinic services: (1) Developing and managing marketing initiatives (e.
g.
, flyers, blog posts, newsletters, website content via Wix), (2) Assisting with event planning and execution when required.
*DESIRABLE COMPETENCIES:*
* Healthcare operations experience, preferably in mental health or integrative health settings.
* Familiarity with innovative mental health treatments, including Ketamine- and MDMA-assisted therapies.
* Exhibit strong organizational skills with attention to detail and the ability to multitask.
* Demonstrate initiative-taking, adaptive problem-solving, and efficient task prioritization.
* Display outstanding communication skills, verbal and written, and provide quality customer service.
* Work effectively as part of a team while also capable of independent work.
* Maintain a dedicated work ethic under pressure, with a focus on delivering timely and accurate work.
* Adept at coordinating and planning multiple tasks, maintaining attention to timelines, and managing time effectively.
*ABOUT US:*
Temenos is a psychedelic-assisted psychotherapy clinic providing innovative treatment to those suffering from depression and anxiety.
We are a multidisciplinary team comprised of psychologists, psychiatrists, therapists, MD's and nurses.
Job Types: Part-time, Contract, Internship
Pay: From $35.
00 per hour
Expected hours: 10 – 15 per week
Benefits:
* Flexible schedule
Schedule:
* 4 hour shift
* Day shift
* Monday to Friday
Experience:
* office management: 1 year (Required)
* medical office management: 1 year (Preferred)
Ability to Relocate:
* Petaluma, CA: Relocate before starting work (Required)
Work Location: Hybrid remote in Petaluma, CA
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