JOB TITLE: Assistant Property Manager
DEPARTMENT: Operations
REPORTS TO: Senior Portfolio Manager
Company Background:
Gaetani Real Estate (GRE) has been providing professional property management services to San Francisco Bay Area property owners for over 75 years.
We take the hassle and worry out of owning commercial and multi-unit residential properties with a suite of customized property management services backed by three generations of knowledge and experience.
Mission:
We create value and elevate peace of mind through steadfast and professional property management.
We are seeking people who continually put our principles—integrity, grit, accountability, humility, and compassion—first.
Values:
o Teamwork—helping one another achieve common goals through effort and collaboration.
o Flexibility—the ability to adapt your approach to a situation based on new information and changing priorities.
o Dependable—Consistently meeting obligations and making good on priorities.
o Relationships—Creating authentic connections with our stakeholders through acts of genuine care and professionalism.
o Respect—Always striving to understand one another’s perspectives and priorities, which enables us to treat others the way they wish to be treated.
About the Job:
Under the general supervision of the Senior Portfolio Manager, the Assistant Property Manager is responsible for the day-to-day operations of a portfolio of properties.
If you have a can-do attitude and are looking to expand your career in property management by joining a fast-growing company, this is the position for you!
The ideal candidate values strong working relationships with their teammates, takes pride in the quality of work and attention to detail, and is eager to learn.
Responsibilities:
o Key management - make copies, label, organize in cabinets, prepare for pick up
o Schedule and conduct onsite visits
o Coordinate maintenance needs for residents in a professional and timely manner
o Prepare company-approved notices to be posted at properties
o Triage, monitor, and resolve Notice of Violations to ensure timely abatement as directed by Portfolio Manager
o Establish and terminate property vendor services
o Establish PMAs for signatures via DocuSign
o Ensure that AppFolio and other records are accurate and up to date, including annual audits of all resident records
o Project management tasks as assigned
o 604 Compliance Management
o Assist with preparation related to legal cases
Field Duties:
o Post pre-approved notices
o Perform Move-Out and Move-In inspections
o Create a Turnover Scope of Work and work directly with approved vendors to ensure timely completion to Gaetani Real Estate and owner standards
o Program building entry systems
o Pick-ups/deliveries—USPS, banks, buildings, etc.
o Onsite meetings with vendors, inspectors, appraisers, etc.
o Count laundry service quarters for bankroll
Qualifications
High school diploma or equivalent; college degree preferred
High degree of initiative and self-motivation, strong problem-solving skills.
Ability to thrive in a fast-paced environment and consistently meet deadlines
The above is intended to describe the general content of and requirements for the performance of this job.
It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements.
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Gaetani Real Estate is proud to be an equal opportunity employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, creed, sex, national origin, age, disability, marital status, pregnancy, childbirth, breastfeeding or related condition, ancestry, medical condition including genetic characteristics, veteran or military status, sexual orientation, gender expression, or any other characteristic protected by law.
Gaetani Real Estate is also committed to compliance with all fair employment practices regarding citizenship and immigration status.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider employment for qualified applicants with arrest and conviction records.
Whatsapp
