Description:
_(\*) Hybrid schedule; Flexibility with the days in the office_
_Administration_
* Assist with a host of amenities, including but not limited to restaurants, fitness centers, conferencing spaces, event spaces, organic gardens, memberships, etc.
* Initiate tenant notification letters and emails as needed.
* Assist the Asset Services Team with special projects.
* Assist in planning all tenant events, parties, and gifts.
* Assist in annual budget preparation and annual CAM reconciliations.
* Track and follow up on tenant receivables and prepare weekly reports.
* Maintain budget tracking spreadsheet.
* Assist facilities team with all aspects of maintenance.
* Redirect and prioritize work requests, including entering tenant work orders in the Angus work order system.
* Be responsible for the Angus closeout of both tenant requests and PM work orders.
* Follow up with tenants to ensure satisfaction with tenant work requests.
* Participate in site operations meetings.
* Draft and send distribution email blasts to tenants.
* Maintain and distribute the tenant welcome package.
_Contract Administration_
* Participate in bid process when searching for new vendors.
* Manage all service contract requests and renewals.
* Track contracts with pending signatures.
* Maintain spreadsheets to track all current contracts in region.
* Maintain current and complete certificate of insurance for all tenants and all vendors.
* Review all limits, coverage types, expirations, and additional insureds for compliance.
_Accounts Payable_
* Manage and draft purchase orders and track for signature.
* Match purchase orders to invoices; code and obtain manager’s approval.
* Research invoices in Nexus when necessary and follow up with inquiries from vendors.
* Audit open purchase orders on a monthly basis.
* Prepare utility cost/consumption reports when necessary.
Manage utility accounts in Measurable.
Experience & Qualifications
* Bachelor’s degree in Business, Accounting, or Finance preferred.
* 2+ years of experience in property management, real estate, event management, and/or hospitality field preferred.
* Strong accounting background and familiarity with lease provisions and lease administration a plus.
* Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) a must.
* Experience in Angus and JDE a plus.
* Client service-oriented attitude a must.
* Excellent verbal and written communication skills a must.
* The expected base salary range for this position is $65,000 USD to $85,000 USD annually.
This salary range is an estimate, and the actual salary may vary based on the consideration of many factors, which may include, but are not limited to: the individual’s knowledge, experience, education, qualifications, skills, job location, and the Company’s compensation practices.
Job Type: Full-time
Pay: $65,000.
00 - $85,000.
00 per year
Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Health insurance
* Life insurance
* Paid time off
* Vision insurance
Schedule:
* Day shift
* Monday to Friday
Ability to Relocate:
* South San Francisco, CA 94080: Relocate before starting work (Required)
Work Location: Hybrid remote in South San Francisco, CA 94080
Whatsapp
