Executive Assistant/part time bookkeeper/office admin position (marina / cow hollow)

Part-time bookkeeper / office admin position, involving acting as Executive Assistant to the Managing Attorney, including paying bills and keeping records for a small law firm (three attorneys and a paralegal), keeping the books and data bases for a management company managing a small ten-building apartment building operation, with interface to a small real estate brokerage team (five people) - all of them affiliated family businesses.
Applicant must be fluent in English and demonstrate facility with Outlook and Quickbooks, organization skills, and attention to detail.
Familiarity with AppFolio would be a major plus.
Hours are flexible within normal business hours, but ideally the employee will work in-office within the law firm office (Union and Gough Streets) five days per week, preferably in the mornings.
Duties will include: -Opening mail and keeping track of appointments -Tracking expenses and reimbursements across the various businesses and making payments to vendors -Generating quarterly and year-end expense reports -Tracking rents and rent increases -Managing the various real estate related data bases -Interfacing with tenants / service providers / real estate team / attorneys on expense and admin details -Office administration including answering incoming office calls, checking and ordering supplies, and receiving packages Applicants should be personable and willing to cooperate with others as this position requires communicating with a range of team members, tenants and vendors.
Applicants must also be flexible and self-directed, so as to be able to prioritize their workflow when faced with competing time-sensitive tasks.
Strong communication skills are a must.