Operations Manager, Park Projects & Design (Full-time w/ benefits)

Operations Manager, Park Projects & Design Organization Description: Since 1981, the Golden Gate National Parks Conservancy (Parks Conservancy) has served as the nonprofit partner of the National Park Service, collaborating with the Presidio Trust, partners, donors, and the community to support the Golden Gate National Recreation Area (GGNRA).
The GGNRA stretches across three Bay Area counties, north and south of the Golden Gate Bridge, and includes iconic places such as Muir Woods National Monument, Fort Point National Historic Site, Alcatraz Island, Crissy Field, Mori Point, Lands End, and the Presidio of San Francisco.
The Parks Conservancy engages at the intersection of national park sites, local communities, social justice, and climate resilience.
Collaborating with partners, our staff are dedicated to enhancing public awareness and providing volunteer and educational opportunities in the parks.
We are park builders, caretakers, ambassadors and educators, all working to connect people to parks, in support of our vision Parks for All Forever.
Join us.
Position Overview: The Operations Manager primarily supports the Park Projects and Design Team with administrative, financial, partnership and project support tasks, and will also assist the Park Places and Innovation Branch with administrative and operations work.
An ideal candidate will have an interest in learning about and supporting a diverse portfolio of park projects and be enthusiastic about the mission of the Parks Conservancy.
The candidate should be a clear communicator, value partnerships, want to support smooth and efficient operations, manage several tasks at one time, be flexible, take initiative, and follow through.
This position is based at Fort Mason, San Francisco.
There will be a mix of telework and on-site.
Work is performed in an office setting, with frequent site visits to projects and community engagement settings.
The Conservancy currently requires a minimum of 4 full days per month onsite; however, in many instances it would require more onsite days either in the office or visiting park sites in order to meet the essential requirements of the position.
Essential Functions and Responsibilities: The Operations Manager responsibilities include, but are not limited to: Supports Project Managers and Branch Executive with planning and administrative work, as needed.
Manages team purchasing and expenditures; prepares and reconciles reimbursements and credit cards.
Manages procurement and inventory for team supplies as needed.
Manages IT related needs including the scheduling of computer repairs, upgrades for hardware and software.
Manages shared team files systems using the Parks Conservancy’s SharePoint system.
Supports Project Managers with the production of digital and printed communications such as community engagement materials, newsletters, and public facing information sharing.
Coordinates with and supports the Finance department on tracking invoices, supporting contracts, and other tasks as needed.
Liaises with other Branches and Departments at the Parks Conservancy, such as Human Resources, IT, Safety, Communications, and Web Design team, especially during milestones such as updates or events.
Manages scheduling meetings and events (such as partner and internal meetings, retreats, and community events), meeting preparation and logistics (such as creating and putting together materials), and meeting follow up (such as note-taking and tracking next steps).
For community engagement events, helps team members with preparation, set up, and clean up.
Manages tasks and coordination for hiring from application through new staff orientation and training.
Uses best practices to integrate equity and inclusion into the process, remove barriers to participation, and reduce intentional and unintentional bias.
Stays up to date with organization’s operations and policy, such as safety protocols, and leads team members about best practices and implementation.
Work with other Operations Managers across the organization to develop and implement standard operating procedures.
Works to advance Justice, Diversity, Equity and Inclusion practices within the Park Projects and Design team and projects.
Desired Qualifications: Experience in office administration in a dynamic, collaborative environment.
Able to handle numerous tasks concurrently and adapt to changing circumstances.
Knows how to use computer programs including MS Office.
Can learn new applications quickly.
Willing to learn Adobe Creative Suite, database systems, and web programs.
Can complete tasks on time with attention to detail, accuracy, and thoroughness.
Can work effectively with little or no supervision and can be relied upon, and takes initiative to figure out process for tasks.
Has strong skills in written and verbal communications; organization; and problem solving.
Valid California Driver’s License and clean driving record; must be insurable to drive company vehicles.
Commitment to creating an inclusive team environment that honors diverse perspectives and experiences.
Black, Indigenous, and People of Color, immigrants, and LGBTQIA candidates, Bay Area native/local are strongly encouraged to apply.
Health and Safety: It is the goal of the Parks Conservancy to create and maintain a safe and healthy workplace.
We work to mitigate hazards and risks that may cause harm to employees, consistent with state and federal laws.
Employees play an active role in creating a safe and healthy workplace and are expected to comply with all applicable health and safety rules.
Based on the current state of the COVID-19 pandemic, the Parks Conservancy requires all employees to be vaccinated and to provide proof of such vaccination as a condition of employment.
Physical Requirements and Work Environments: Work is primarily performed sitting, standing, and/or walking Regularly sits at a desk 6-8 hours per day, and walks during community engagement events.
Must be able to lift 20 pounds A DMV record check to be cleared to drive company vehicles is required.
Company vehicle will be provided to access work sites.
This position requires working “off hours” including some weekend and evening meetings and events.
Salary/Benefits: This is a full time (40 hours/week) exempt, benefited position.
The starting salary for this position is $72,500 (Grade 14).
For current and previous Parks Conservancy staff, additional consideration regarding salary may be given to reflect prior relevant experience and/or to ensure salary consistency within the organization.
Benefits include health plans, retirement plan, paid vacation/personal/sick days, Employee Assistance Program, Commuter Program, employee discounts, and more.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.
They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.
The Golden Gate National Parks Conservancy is an Equal Opportunity Employer.
Recruitment, placement and promotions are conducted without regard to an individual's race, color, religion, sex, national origin, age, physical handicap, veteran status or sexual orientation, or any other classification protected by Federal, State, and local laws & ordinances.
We will consider qualified candidates with criminal history in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
All qualified applicants are encouraged to apply.