Legal Administrative Assistant

Legal Administrative Assistant Our San Francisco office is currently seeking a Legal Administrative Assistant (“LAA”) to join our team.
This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm.
The Firm Wilson Elser is a full-service and leading defense litigation law firm who faithfully serves our clients with more than 1000 attorneys, across 42 offices in the United States and one in London.
Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 53rd in The National Law Journal's survey of the nation's largest law firms.
*This position has a remote/hybrid work arrangement, with the expectation to be in the office on an as needed basis.
The Position Experience & Skills Required or Preferred: Minimum of two years of legal support/litigation docket and calendaring experience in litigation.
Two years of toxic tort knowledge, preferred.
Basic knowledge and experience filing legal documents in state, federal and appellate courts, using electronic filing.
Must possess strong knowledge of the State, Federal, Local rules.
Must have a thorough understanding of the litigation process, as well as computation of time procedures, for accurate calculations of deadline.
Software Experience: Familiarity with using an automated, rules-based docket and calendar system [E-Dockets, Compulaw,] and ability to make use of court rules, dockets, and other resources to aid in processing document.
Court Filing Systems: File & ServeXpress required.
Experience working with document databases: iManage.
Microsoft Office 2013 (Word, Outlook, Excel) and PDF editing programs.
Ability to comprehend, manage and sift through heavy court calendaring data.
Strong attention to detail and ability to multi-task.
Ability to work in a team-based setting and for multiple attorneys.
Excellent organizational skills with the ability to integrate into a fast-paced environment.
Strong customer service and communication skills [oral & written].
Problem solving and strong analytical skills.
Ability to clearly and effectively communicate, in oral and written form, with individuals at all levels within the Firm and outside the Firm.
Must have the ability to multi-task and prioritize in a fast-paced environment using good judgment.
Strong interpersonal skills.
Ability to perform responsibilities with tact, diplomacy, discretion and respect for confidentiality and diversity.
Responsibilities include but are not limited to: eDockets & Calendaring Toxic Tort Matters: Sets up new cases in the firm’s electronic calendaring/docketing software: eDockets.
Reviews all documents received, identifies events to calendar and enters into eDockets.
Requests calendar review by attorneys when previously entered events are rescheduled to determine if resulting deadlines change.
As necessary requests rules clarifications from E-Dockets if attorneys question deadline calculations.
Coordinates with E-Dockets consultant on further development of our system as authorized.
File & Serve: Manage daily notifications from our e-filing and e-service vendor, File & ServeXpress (“F&S”).
Document Management: Retrieves electronic filings, U.
S.
mail, faxes and other documents.
Saves to the correct case in the document management system, and e-mails to the correct attorney team.
Daily and Weekly Calendar: Prepare and circulate the appearance calendar for the following day, and circulate a draft appearance calendar for the following week.
Legal Secretarial Support: Supporting a team of litigation attorneys.
Preparing, editing and proofreading legal documents and court forms, including preparing tables of contents and tables of authorities.
Filing/submitting documents to state, federal and appellate courts, using electronic filing Preparing client and vendor correspondence.
Scheduling and calendaring depositions, mediations and court appearances.
Assist with processing reimbursements and client/vendor invoices.
Research and respond to inquiries regarding billing issues and problems.
Other administrative functions as assigned.
The anticipated base salary for this position is $75,000 to $90,000.
The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.
Why Should You Apply? Excellent Benefits including a 401k match Generous PTO plan Excellent growth and advancement opportunities Corporate Discount Plans Interested? Wilson Elser is a firm who focuses their commitment to both their clients and you! Please consider joining our team by sending your credentials to Careers@wilsonelser.
com and putting " San Francisco Legal Staff Assistant" in the subject line.
We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued.
Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.