Legal Operations Coordinator - Records Analyst

Location: OaklandFull Time Job ID: 63282 Job Posting For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP Position Base: Oakland Location: UCOP - Franklin Building UC OFFICE OF THE PRESIDENT At the University of California (UC), your contributions make a difference.
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Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps.
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At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide.
We are passionate people, serving the greater good.
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service.
The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world.
Learn more about the UC Office of the President DEPARTMENT OVERVIEW UC Legal - Office of the General Counsel (UCL) provides legal services to the university, including representation, advice, research and training.
We also provide legal opinions to the Board of Regents, administration, faculty, staff and others acting on the university's behalf.
We report jointly to the Board of Regents and the president.
POSITION SUMMARY Under general supervision, reporting to the Director of Legal Business Operations and Technology, works on operational and / or procedural assignments which are moderately difficult, requiring judgment in resolving procedural issues.
Tasks involve the handling of legal records and confidential information.
Makes recommendations to improve processes and / or procedures.
Responsibilities 40% Manages electronic and physical filing systems, internal processes and procedures.
Performs scanning projects, including quality analysis and control.
Develops best practices and trains UC Legal personnel.
Prepares reports and statistics based on information compiled from various specified sources.
Handles sensitive and confidential information regarding bargaining unit issues.
20% Resolves discrepancies and responds to queries.
Prepares responses to routine correspondence.
15% Manages defensible records retention, recall, and destruction.
10% Applies standard office software programs that include the straightforward application of formulas; display information with both text and graphics.
10% Other duties as assigned.
5% Liaises with vendor(s) and other UCOP departments.
Validates applicable invoices.
Required Qualifications Working knowledge of administrative procedures and processes including word processing, spreadsheet and database applications.
Requires verbal and written communication skills, active listening, critical thinking, multi-tasking and time management skills.
Skill in managing sensitive and confidential information regarding bargaining unit issues.
Preferred Qualifications Minimum of 2 years of administrative work in a legal setting.
Education High school diploma and / or equivalent certification / experience / training required Bachelor's degree preferred SPECIAL CONDITIONS The person hired will be required to reside within California and report to work on-site at UC's Office of the President (UCOP) located in Oakland, CA at least 3 days per week.
SALARY AND BENEFITS Job Title: Admin Assistant Confidential 2 Job Code: 007372 Salary Grade: Grade 17 Payscale: $27.
77 - $31.
85/hour (approximately $58,000 - $66,500 annual), commensurate with experience Full Salary Range: $49,900 - $82,900 The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role.
This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.
It is not typical for an individual to be offered a salary at or near the top of the range for a position.
Salary offers are determined based on final candidate qualifications and experience.
The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.
Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging ADDITIONAL INFORMATION HOW TO APPLY Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE The first review date for this job is January 24, 2024.
The position will be open until filled.
CONDITIONS OF EMPLOYMENT Background Check Process: Successful completion of a background check is required for this critical position.
Background check process at UCOP Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014.
UC Smoke & Tobacco Free Policy As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time.
Federal, state, or local public health directives may impose additional requirements.
EEO STATEMENT The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
EEO/AA Employer UC Nondiscrimination Policy The University of California, Office of the President, strives to make this job board accessible to any and all users.
If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.
edu.
To apply, visit https://careerspub.
universityofcalifornia.
edu/psp/ucop/EMPLOYEE/HRMS/c/HRS_HRAM.
HRS_APP_SCHJOB.
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