Intake/Docket Clerk

JOB United States District CourtNorthern District of California Position: Intake/Docket Clerk (FY24-06)Classification Level: CL 25Salary Range: $56,524-$91,899; Depending upon Experience and Qualifications Location: Oakland, CAOpening Date: November 7, 2023(Priority consideration given to applicants who apply by November 21, 2023) Whether launching or continuing a career in public service, the U.
S.
District Court is a great place to work with competitive salaries and benefits, a work schedule that promotes a work-life balance, access to a fitness center, and the opportunity to work with colleagues committed to fulfilling the important mission of administering justice in an efficient and effective manner.
This position offers an excellent opportunity to advance a career in Federal court service.
EXAMPLE OF DUTIES Position OverviewIntake Clerks are responsible for helping customers at the front desk and telephone callers to the main line.
They assign judges to new attorney case openings, reassign cases and assign judges for newly filed criminal proceedings.
The Intake Clerk is the main cashier for the office.
Docket Clerks perform various functions and are responsible for docketing, maintaining and processing case information, and managing the progression of cases to final disposition, in accordance with approved internal controls, procedures, and rules.
Docket Clerks at this level are fully proficient at managing the progression of cases to final disposition.
They are responsible for noticing, managing the progression of cases, maintaining official case records, monitoring the completion of required procedural steps, reviewing filed documents to determine conformity and taking appropriate action, ensuring that all orders are automated entries are appropriately and accurately docketed, and making summary entries on the docket of all documents and proceedings.
Make summary entries of documents and proceedings.
Receive and docket terminating document.
Perform quality control on chambers and attorney-docketed entries.
Prepare and distribute clerk's notices and deficiency notices.
Set schedules for briefing and record preparation.
Accept, review and process documents.
Review filed documents to determine conformity and take appropriate action and follow up with rules, practices and filing requirements.
Prepare correspondence regarding file inquires, docket sheets, and other file request information.
Check for prior or prohibited filing.
Monitor for release of exhibits and sealed documents.
Verify and issue summons.
Process notices of appeals, and appeal-related documents.
Process opinions and close appeals.
Perform criminal and civil docketing making summary entries on all documents and proceedings.
Provide information to public, bar, and the court.
Transmit records to appropriate court.
Ensure event codes are entered accurately.
Operate a variety of copying and records equipment.
Answer and route incoming calls.
Provide basic information to public, bar, and the court.
Provides case opening, cashiering, and other assistance as needed to the Intake Unit.
Perform other duties as assigned.
SUPPLEMENTAL INFORMATION COMPENSATION AND BENEFITSCompensation will be set based on experience and qualifications pursuant to the policies and guidelines set forth in the Court Personnel System (CPS).
Employees qualify for retirement plans, federal employee's group health insurance, life insurance, dental/vision insurances, and flexible benefits.
The Court values a healthy work life balance and offers flexible work schedules and opportunities for telework.
INFORMATION FOR APPLICANTSThe Court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement without prior written or other notice.
The successful candidate for this position is subject to a FBI fingerprint check and background investigation (employment will be provisional and contingent upon the satisfactory completion of the required background investigation), will be required to adhere to a code of conduct , and is subject to mandatory direct deposit of federal wages.
The court is not authorized to reimburse travel expenses for interviews or relocations Interviewing Non Citizens and Making Offers of Future Employment: Non citizens may be interviewed and considered for employment, but employment offers will only be made to individuals who qualify under one of the exceptions in 8 U.
S.
C.
§ 1324b(a)(3)(B).
In most cases, this means that an offer of employment cannot be made unless the candidate is a lawful permanent resident who is seeking U.
S.
citizenship as explained below.
Under 8 U.
S.
C.
§1324b (a)(3)(B), a lawful permanent resident seeking citizenship may not apply for citizenship until he or she has been a permanent resident for at least five years (three years if seeking naturalization as a spouse of a citizen), at which point he or she must apply for citizenship within six months of becoming eligible, and must complete the process within two years of applying (unless there is a delay caused by the processors of the application).
Equal Focused EmployerWe value diversity and are committed to equity and inclusion in our workplace.
The Court encourages applications from all qualified individuals and seeks a diverse pool of applicants in terms of race, ethnicity, national origin, sex, gender identity and expression, sexual orientation, age, languages spoken, veteran’s status, disability, religion, and socio-economic circumstance.
The court provides reasonable accommodation to applicants with disabilities.
If you need reasonable accommodation for any part of the application or hiring process, please notify the Human Resources Unit of the Clerk's Office at 415-522-2147.
Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
APPLICATION PROCEDURETo apply, complete the online application at www.
governmentjobs.
com/careers/uscourtscand and upload a resume and cover letter in Word or PDF format where requested.