Job Overview:
This position is located in the Clerk’s Office of the U.
S.
District Court in San Francisco, California and reports directly to the Chief Deputy of Operations.
The Director of Case Administration directs matters related to supervision, planning and management of all intake and case processing units in San Francisco.
The incumbent supervises the Intake Supervisor, the criminal and civil docket clerks, and the records clerk.
The incumbent is responsible for accurate records management.
The intake supervisor also maintains the court’s attorney admissions policy and the incumbent is responsible for ensuring the accuracy of attorney admissions.
The incumbent will be responsible for planning, organizing and reviewing work, establishing policies and procedures to ensure excellent customer service and efficient processing of documents, maintenance of records and accurate attorney admissions.
*Representative Duties*
* Works with the Chief Deputy and other Operations managers in the formation, implementation and assessment of office practices, policies and procedures.
* Directs the functions and services provided by the case processing section, including supervision of civil and criminal processing.
Assures the creation, accuracy, and maintenance of the docket.
Ensures coordination of case processing duties with other units of the Clerk’s Office and chambers.
* Works on special projects in collaboration with the Chief Deputy of Operations and other Operations Managers and stakeholders.
* Directs the functions and services provided by the Intake Section, including supervision of Intake Section Supervisor and attorney admissions.
Assures coordination of Intake duties and attorney admissions with other governmental agencies, court units, chambers, divisional offices and the attorney bar.
* Acts as back-up to the Chief Deputy of Operations who is the Custodian of Records for the court; supervises the court’s records clerk.
* Acts as the court’s multi-district litigation liaison, coordinates activities with the Judicial Panel for Multi-District Litigation (MDL) and other district courts by processing timely new MDL actions, directing notices to the appropriate divisional office for processing and/or docketing.
* Participates in developing methods of coordinating the work of the office with that of other governmental agencies and court units.
* Supervises employees, including: approving leave, managing time and attendance, training and development of employees, establishing performance expectations, conducting performance appraisals, goal setting, resolving personnel issues, participating in interviewing and selection of new employees, and initiating personnel actions.
* Develops and recommends policies, procedures, manuals or other documentation related to intake, docketing, appeals, finance, procurement, jury and courtroom operations, and assists employees with the implementation of such procedures including quality control and training.
* Promotes and maintains conditions that encourage teamwork, effective communication, initiative, enthusiasm and positive morale.
* Plans, coordinates, and schedules all operational activities in the case management, records and intake units.
* Analyzes and interprets Federal and local rules, orders and directives of the Clerk and Administrative Office as they relate to the various areas of the office.
* Deals effectively with employees concerning their suggestions, complaints, grievances and other employee related matters.
* Ensures that staff adheres to the Court’s internal control procedures.
* Conducts meeting to enhance communication and to address issues, procedures, and goals.
* Performs other duties, as assigned.
Qualifications
*Minimum Qualifications*
*For CL-29*: Three years specialized experience, including at least one year experience at or equivalent to work at the CL-28: For placement above the step 2, at least two years of specialized experience equivalent to work at CL-28.
*Specialized Experience* is progressively responsible administrative, technical, professional, supervisory or managerial experience that provided an opportunity to gain:
· Skill in developing the interpersonal work relationships needed to lead a team of employees;
· The ability to exercise mature judgement; and
· Thorough knowledge of the basic concepts, principles, and theories of management and the ability to understand the managerial policies applicable to the court.
Job Type: Full-time
Pay: $102,962.
00 - $167,349.
00 per year
Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Employee assistance program
* Flexible spending account
* Health insurance
* Life insurance
* Paid time off
* Retirement plan
* Vision insurance
Schedule:
* 8 hour shift
* Monday to Friday
Work Location: In person
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