Account Clerk II - BCC (Temporary Position)

Job Title Account Clerk II - BCC (Temporary Position) Time Base 40 hrs/week 12 months/year Compensation Salary Range: $18.
06/Hour - $22.
83/Hour Position Type Classified Department Business Office (831) City Berkeley State CA Job Description Summary Under general supervision, the Account Clerk II performs journey level accounting clerical work.
During peak registration some Saturdays may be required.
Duties & Responsibilities Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class.
To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.
• Performs general cashiering duties.
• Receives, validates balances and reviews for accuracy all student fees and updates students’ permanent record by fee type.
• Prepares daily deposit using computerized invoice system and balances daily to mainframe computer reports.
• Maintains records and disburses all financial aid checks and assists supervisor in disbursing financial aid checks.
• Disburses all payroll checks: updates payments for students on computer and creates and deletes holds against their records as applicable.
• Maintains records, disburses and balances petty cash weekly.
• Prepares transcript refunds and aids in analysis of enrollment fee refund.
• Prepares financial aid check cancellations utilizing the computerized system and returns checks to District.
• Prepares invoices to various agencies for student fees.
• Orders supplies.
• Orders change through automated banking system.
• Retrieves fee information from CRT.
• Operates adding and calculating machine, personal computer, credit card machine debit card machine, cash register, printer, and CRT.
• Performs other related duties as assigned.
Minimum Qualifications 1.
Two (2) years of experience in financial or statistical record keeping; or an equivalent combination of training and experience which demonstrates an ability to perform the duties of the position.
2.
Basic methods and practices of financial record keeping.
3.
Ability to type accurately from a clear copy.
A Typing Assessment will be given.
A Typing Certificate from public agencies and business schools will be accepted in lieu of the Typing Assessment provided the certificate is not older than one (1) year from the date the certificate was issued.
4.
Knowledge of general office clerical work, preferably with emphasis in working with cash.
5.
Ability to work cooperatively with others and meet the public in a courteous manner.
6.
Applicant must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students.
Desirable Qualifications Knowledge of: * Modern office methods and procedures * Basic methods and practices of financial record-keeping * Operation of account, financial, and statistical record-keeping including elementary book-keeping * Constructing spreadsheets for analysis Ability to: * Perform a variety of financial or statistical record-keeping work of average difficulty involving the use of independent Judgment, accuracy, and speed * Perform clerical work and make arithmetic computations with speed and accuracy * Maintain accurate financial and statistical records * Operate standard office equipment such as adding machine and calculators * Provide information and assistance to students, staff, and members of the general public with courtesy, efficiency and tact * Learn office policies, rules, and practices * Understand and carry out oral and written instructions * Establish and maintain cooperative relationships with those contacted in the course of the work * Assist in the preparation of special reports * Update and maintain a variety of statistical and financial files and records * Work effectively in a climate of ambiguity Environmental Demands • occasional work performed alone • constant work around and with people Other Requirements MENTAL REQUIREMENTS • flexibility or ability to respond to multiple demands PHYSICAL REQUIREMENTS • occasional standing, walking, stooping, kneeling, squatting, and climbing stairs Tools & Equipment Used • computers and standard office machines and equipment • multi-line telephones • department-specific equipment