Sr. Stock Plan Administrator

The Senior Stock Plan Administrator will be a key member of the equity administration team.
This role will be responsible for the day-to-day administration of the company’s employee equity plans and partner in supporting all areas of equity administration.
The role will also work closely with all facets of the organization as it expands within the US and internationally.
Specific Duties and Responsibilities • Maintain Equity Edge database and Client Resource center to ensure up to date and accurate information at all times.
• Manage general daily equity maintenance tasks, including processing new equity awards, reviewing equity transactions, terminations, cancellations, repurchases, etc.
on a timely basis for all employees and other equity holders.
• Work directly with Payroll partners to ensure accurate and timely tax withholding and reporting.
• Follow standard processes and procedures as they relate to Stock Equity Administration, desktop procedures, calendars, ensure all information remains current and consistent; assist with documentation of equity-related processes.
• Provide excellent customer service to equity plan participants at all levels and to partners across departments.
• Respond to employee inquiries and requests regarding equity programs and grants in a timely manner.
• Provide education support for equity programs and create educational materials for plan participants.
• Prepare monthly reconciliations to ensure accuracy and completeness of equity and transaction data.
• Prepare journal entries and supporting schedules for equity transactions.
• Compile data and manage third-party provider with periodic global compliance filings • Prepare reports for business partners and respond to ad-hoc data requests on a timely basis.
• Prepare audit schedules for internal and external auditors as needed and provide support for all audit activities.
• Ensure SOX and internal controls compliance.
• Support in the identification, recommendation, and implementation of process improvement to increase efficiency and accuracy of reporting.
• Participate in special projects involving our enterprise accounting and reporting system.
• Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures.
• Understand relevant security, privacy and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company.
• Ensure other members of the department follow the QMS, regulations, standards, and procedures.
Position Qualifications • Bachelor's degree in Accounting, Business or related field with 5+ years of progressive experience, or equivalent combination of education and experience • Experience with Employee Stock Purchase Plans • Experience supporting the development of International Equity and Mobility Taxation strategies • Experience with forecasting and accounting reporting • Strong proficiency with MS Word, Excel, and PowerPoint • Strong oral, written, and interpersonal skills to effectively communicate with all levels of employees across the organization as well as with external contacts • Detail and service oriented • Strong attention to data integrity and accuracy • Strong oral, written, and interpersonal skills to effectively communicate with all levels of employees across the organization as well as with external contacts • Ability to exercise discretion and good judgment with confidential and sensitive information • Able to effectively deal with high-volume, multiple assignments, concurrent deadlines, and changing priorities.
• Ability to perform monthly reconciliations with transfer agent, finance, HR, and payroll.
• Knowledge of Global Equity Plans or willingness to learn • CEP in process a plus • Alternatively, willingness to obtain Advanced Equity Compensation Accounting Certificate (AECA) • Knowledge of and experience working with Equity Edge is a nice to have • Experience with UltiPro desired • Experience in sales compensation desired • Experience with Section 16 filings a plus Working Conditions • General office environment • Willingness and ability to work on site.
• Potential exposure to blood-borne pathogens • Requires some lifting and moving of up to 25 pounds • Must be able to move between buildings and floors.
• Must be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day.
• Must be able to read, prepare emails, and produce documents and spreadsheets.
• Must be able to move within the office and access file cabinets or supplies, as needed.
• Must be able to communicate and exchange accurate information with employees at all levels on a daily basis Annual Base Salary Range: $112,000 - $148,000 We offer a competitive compensation package plus a benefits and equity program, when applicable.
Individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location.
What We Offer · A collaborative teamwork environment where learning is constant, and performance is rewarded.
· The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.
· A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, an employee stock purchase plan, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s).
Penumbra, Inc.
, headquartered in Alameda, California, is a global healthcare company focused on innovative therapies.
Penumbra designs, develops, manufactures, and markets novel products and has a broad portfolio that addresses challenging medical conditions in markets with significant unmet need.
Penumbra sells its products to hospitals and healthcare providers primarily through its direct sales organization in the United States, most of Europe, Canada, and Australia, and through distributors in select international markets.
The Penumbra logo is a trademark of Penumbra, Inc.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local laws.
If you reside in the State of California, please also refer to Penumbra’s Privacy Notice for California Residents.
For additional information on Penumbra’s commitment to being an equal opportunity employer, please see Penumbra's AAP-Policy-Statement.