PAFA/FAS Branch A/R and A/P Clerk
San Francisco, CA
Description
Position Title: PAFA/FAS Branch A/R and A/P Clerk
Reports To: Branch Controller
Status: Hourly
Job Type: Full Time
Supervises: N/A
Location: General Office Location/Building
The Branch A/R and A/P Clerk is responsible for ensuring that the company receives payment for goods and services offered to clients as well as responsible for Processing of vendor and subcontractor payments
A/R Responsibilities:
· Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
· Creates invoices according to company practices; submits invoices to customers.
· Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
· Drafts correspondence for standard past-due accounts and collections, and identifies delinquent accounts by reviewing files.
· Creates reports regarding the current status of customer accounts as requested.
· Performs collection activities including preparation of customer statements and collection calls of delinquent accounts.
· Research customer discrepancies and past-due accounts with the assistance of the Branch Controller or other staff.
· Assist in generating monthly billing statements based on the general ledger.
· Assists branch controller in reconciling revenue accounts each month.
· Copies, files, and retrieves materials for accounts receivable as needed.
· Relays changes of information to appropriate employees.
· Performs other related duties as assigned.
A/P Responsibilities:
· Receives and processes incoming invoices from vendors, suppliers, and subcontractors, ensures accuracy and proper expense coding.
· Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
· Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
· Ensures outstanding obligations are credited upon payment, identities discount opportunities, and issues stop-payment orders as needed.
· Assists with accounting records and ledgers by reconciling monthly statements and transactions.
· Records entry of, verifies documentation for; and distributes petty cash.
· Manages sales tax expenses and proper reporting of sales tax based on paid invoices.
· Other related duties as assigned.
Competencies:
· Excellent written and verbal communication skills
· Must be reliable and extremely trustworthy.
· Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
· Must be able to learn other accounting software systems.
· Ability to work independently and in a fast-paced environment.
· Ability to anticipate work needs and interact professionally with customers.
· Excellent organizational skills and attention to detail.
· Ability to maintain confidential and meticulous records.
Knowledge, Skill & Other Requirements:
· High school diploma or equivalent required; associate or bachelor’s degree in accounting or business preferred.
· At least two years of related experience is required.
· Certified Accounts Payable Professional (CAPP) certification preferred.
· NetSuite and Bill.
com experience preferred.
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