Whatsapp
Posted : Monday, November 13, 2023 08:02 AM
*ORINDA UNION SCHOOL DISTRICT*
*ACCOUNT CLERK III*
Position Title: Account Clerk III (Accounts Receivable)
Department/Division: District Office/Business Services
Reports To: Chief Business Official
Pay Classification: Classified Salary Schedule
Date Adopted by Board: Board Approved: November 14, 2022
*JOB PURPOSE STATEMENT*
The Account Clerk III employee position provides a variety of basic-to-complex and responsible accounting-related work in the maintainence of financial and statistical records and other related duties as assigned.
The Account Clerk III employee shall maintain strong communication and connection to the Senior Account Clerk employee (Accounts Payable), as at times there may be a need for interim support.
In addition, the Senior Account Clerk employee may provide training, guidance and direction in the work of the Account Clerk III employee.
*ESSENTIAL JOB FUNCTIONS* ● Prepares invoices and support documents for submission to the County Office of Education ● Receives, audits and processes invoices for payment of all funds and receives and distributes vendor warrants ● Maintains District files and vendor files and records ● Communicates with vendors concerning pricing, delivery and billing ● Monitors credit memos and returned merchandise receipts ● Corresponds with vendors regarding back orders, outstanding purchase orders and invoices not received at fiscal year-end ● Assists with fiscal year-end closing of current liabilities and prepaid expenses ● Assists other personnel as may be required for the purpose of supporting them in the completion of their work activitie ● Administrative support for Chief Business Official (CBO) ● Administers senior parcel tax exemption program ● Collects & deposits funds into bank ● Coordinates ordering for purchase orders ● Coordinates garbage pick-up Districtwide, resolves issues as needed ● Maintains records of injuries District-wide ● Processes purchase orders & changeovers ● Maintains the revolving cash fund for the district ● Collect, account for, and deposit all monies received by the District ● Responsible for ongoing maintenance of District's account receivable records *SKILLS, KNOWLEDGE, AND ABILITIES REQUIRED* ● Skills to operate standard office equipment including use of computer applications, use English in both written and verbal form, use correct spelling, grammar and punctuation.
● Knowledge of financial methods and terminology and office methods and procedures.
● Abilities to carry out oral and written directions; make arithmetical computations with speed and accuracy; comply and maintain accurate and complete records and reports; interpret laws, rules and regulation; establish and maintain cooperative working relationships with those contacted in the course of the work; receive and process phone inquiries; operate office equipment such as adding machines, calculators and computers; assume responsibility and use good judgment; understand and apply general district policies and procedures.
*SKILLS, KNOWLEDGE, AND ABILITIES REQUIRED* ● Skills to operate standard office equipment including use of basic and advanced computer applications, use English in both written and verbal form, use correct spelling, grammar and punctuation.
● Knowledge of rules and regulations related to assigned functions, basic budgeting, financial and statistical record keeping and standard office equipment.
*EDUCATION/TRAINING AND EXPERIENCE/JOB REQUIREMENTS – QUALIFICATIONS* Any combination of training, education and experience that demonstrates possession of the knowledge and abilities of the position and the ability to perform the duties of the position.
● Associate of Arts degree is desired or certificate in business administration, secretarial science, or a field related to the duties of the position ● College level coursework (or equivalent) in accounting, financial record keeping or a related field ● Practical years of experience from which the candidate has gained the skills, knowledge, and abilities of required skills ● Minimum of two (2) years of administrative secretarial experience involving extensive use of office automation, including computer skills and knowledge of general office software programs and applications *LICENSES; CERTIFICATES; SPECIAL REQUIREMENTS* ● Possession of a valid California Class C Driver’s license ● Ability to maintain insurability under the District’s vehicle insurance policy ● DOJ and FBI fingerprint clearance ● TB clearance ● Participate in employer required training and re-training programs upon employment and ongoing *Physical Demands* The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
● While performing the duties of this class, the employee is regularly required to sit for extended periods of time; hear and speak to exchange information in a proficient manner, in person and by telephone; use hands and fingers to touch, handle, feel, grasp, or operate standard office equipment including technology; and reach overhead, above the shoulders, and horizontally ● The employee may frequently be required to stand and walk, bend, stoop, and kneel ● The employee must occasionally grasp, lift, and move records and documents typically weighing as much as 20 pounds or more ● The employee must be able to operate a motor vehicle and drive from place to place ● Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus ● The employee must have hand-eye coordination and be able to read printed material and computer or other technology screens *Work Environment* ● The employee will work under typical office conditions with moderately quiet noise level while other times while out on school premises there may be loud noise ● The employee occasionally drives to District sites, training facilities, community meetings, and other locations as needed ● The employee must be able to work independently and follow a schedule ● Occasionally the employee may interact with dissatisfied or quarrelsome individuals ● Some stress may be encountered while performing the duties of this position Job Type: Full-time Pay: $28.
28 - $33.
07 per hour Expected hours: 40 per week Benefits: * 401(k) * Commuter assistance * Dental insurance * Employee assistance program * Flexible spending account * Health insurance * Paid sick time * Paid time off * Parental leave * Retirement plan * Vision insurance Physical setting: * Office Schedule: * 8 hour shift * Day shift * Monday to Friday Experience: * Accounting: 1 year (Preferred) Work Location: In person
The Account Clerk III employee shall maintain strong communication and connection to the Senior Account Clerk employee (Accounts Payable), as at times there may be a need for interim support.
In addition, the Senior Account Clerk employee may provide training, guidance and direction in the work of the Account Clerk III employee.
*ESSENTIAL JOB FUNCTIONS* ● Prepares invoices and support documents for submission to the County Office of Education ● Receives, audits and processes invoices for payment of all funds and receives and distributes vendor warrants ● Maintains District files and vendor files and records ● Communicates with vendors concerning pricing, delivery and billing ● Monitors credit memos and returned merchandise receipts ● Corresponds with vendors regarding back orders, outstanding purchase orders and invoices not received at fiscal year-end ● Assists with fiscal year-end closing of current liabilities and prepaid expenses ● Assists other personnel as may be required for the purpose of supporting them in the completion of their work activitie ● Administrative support for Chief Business Official (CBO) ● Administers senior parcel tax exemption program ● Collects & deposits funds into bank ● Coordinates ordering for purchase orders ● Coordinates garbage pick-up Districtwide, resolves issues as needed ● Maintains records of injuries District-wide ● Processes purchase orders & changeovers ● Maintains the revolving cash fund for the district ● Collect, account for, and deposit all monies received by the District ● Responsible for ongoing maintenance of District's account receivable records *SKILLS, KNOWLEDGE, AND ABILITIES REQUIRED* ● Skills to operate standard office equipment including use of computer applications, use English in both written and verbal form, use correct spelling, grammar and punctuation.
● Knowledge of financial methods and terminology and office methods and procedures.
● Abilities to carry out oral and written directions; make arithmetical computations with speed and accuracy; comply and maintain accurate and complete records and reports; interpret laws, rules and regulation; establish and maintain cooperative working relationships with those contacted in the course of the work; receive and process phone inquiries; operate office equipment such as adding machines, calculators and computers; assume responsibility and use good judgment; understand and apply general district policies and procedures.
*SKILLS, KNOWLEDGE, AND ABILITIES REQUIRED* ● Skills to operate standard office equipment including use of basic and advanced computer applications, use English in both written and verbal form, use correct spelling, grammar and punctuation.
● Knowledge of rules and regulations related to assigned functions, basic budgeting, financial and statistical record keeping and standard office equipment.
*EDUCATION/TRAINING AND EXPERIENCE/JOB REQUIREMENTS – QUALIFICATIONS* Any combination of training, education and experience that demonstrates possession of the knowledge and abilities of the position and the ability to perform the duties of the position.
● Associate of Arts degree is desired or certificate in business administration, secretarial science, or a field related to the duties of the position ● College level coursework (or equivalent) in accounting, financial record keeping or a related field ● Practical years of experience from which the candidate has gained the skills, knowledge, and abilities of required skills ● Minimum of two (2) years of administrative secretarial experience involving extensive use of office automation, including computer skills and knowledge of general office software programs and applications *LICENSES; CERTIFICATES; SPECIAL REQUIREMENTS* ● Possession of a valid California Class C Driver’s license ● Ability to maintain insurability under the District’s vehicle insurance policy ● DOJ and FBI fingerprint clearance ● TB clearance ● Participate in employer required training and re-training programs upon employment and ongoing *Physical Demands* The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
● While performing the duties of this class, the employee is regularly required to sit for extended periods of time; hear and speak to exchange information in a proficient manner, in person and by telephone; use hands and fingers to touch, handle, feel, grasp, or operate standard office equipment including technology; and reach overhead, above the shoulders, and horizontally ● The employee may frequently be required to stand and walk, bend, stoop, and kneel ● The employee must occasionally grasp, lift, and move records and documents typically weighing as much as 20 pounds or more ● The employee must be able to operate a motor vehicle and drive from place to place ● Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus ● The employee must have hand-eye coordination and be able to read printed material and computer or other technology screens *Work Environment* ● The employee will work under typical office conditions with moderately quiet noise level while other times while out on school premises there may be loud noise ● The employee occasionally drives to District sites, training facilities, community meetings, and other locations as needed ● The employee must be able to work independently and follow a schedule ● Occasionally the employee may interact with dissatisfied or quarrelsome individuals ● Some stress may be encountered while performing the duties of this position Job Type: Full-time Pay: $28.
28 - $33.
07 per hour Expected hours: 40 per week Benefits: * 401(k) * Commuter assistance * Dental insurance * Employee assistance program * Flexible spending account * Health insurance * Paid sick time * Paid time off * Parental leave * Retirement plan * Vision insurance Physical setting: * Office Schedule: * 8 hour shift * Day shift * Monday to Friday Experience: * Accounting: 1 year (Preferred) Work Location: In person
• Phone : NA
• Location : 8 Altarinda Rd, Orinda, CA
• Post ID: 9016030087
