AP/AR Administrator

We are a Novato-based, woman & family-owned building damage restoration company specializing in delivering premier services to high-net-worth clients and commercial property owners in the larger Bay area.
We are seeking an AP/AR Admin who is interested in joining our fast-growing disaster restoration startup.
You are a person who is good with numbers, confident, outgoing, and an expert in Accounts payables & Accounts receivables.
You enjoy administrative tasks and possess great attention to detail.
You manage your time well and enjoy being involved in delivering an exceptional customer experience.
*Primary Duties and Responsibilities* · Ensure timely invoicing on completed projects.
· Conduct weekly follow-up phone calls on outstanding invoices.
· Process credit card transactions.
· Assist in collecting overdue receivables.
· Issue payments to subcontractors.
· Subcontractor 1099 tracking and updating documentation.
· Digital and physical receipt filing.
· Participate in After Hours On-Call rotating schedule and enter jobs.
· Track and update vehicle and equipment inventory.
*Additional Duties and Responsibilities* · Document collection efforts.
· Answer phone and handle incoming calls occasionally as backup to Office Manager · Enters jobs as backup to Office Manager · Complete inter-office documentation.
· Other duties and responsibilities as assigned by Management *Working Relationships and Scope* · Maintain timely flow of completed job files from project managers to administration.
· This position is supervised by the Office Manager and managed by Executive Management *Performance Competencies* · *Integrity* Uncompromising; ironclad.
Does not cut corners.
Does what is right even when it means taking a stand.
Not politically expedient.
· *Oral Communication* The individual speaks clearly and persuasively in positive or negative situations.
Effective in one-on-one and small group situations.
Adaptable and able to think on his/her feet.
· *Written Communication* Writes clear, precise, well-organized letters, proposals, and emails.
Edits work for spelling and grammar and is able to read and interpret written information.
Uses appropriate vocabulary and grammar.
· *Planning and Organizing* Plans, organizes, and schedules his/her time in an efficient and productive manner.
Focuses on key priorities.
Effectively manages multiple projects simultaneously.
Pays attention to details.
Manages personal time well.
· *Mature Judgement and Decision Making* Demonstrates consistent logic.
Anticipates consequences of decisions.
· *Technology* The individual regularly uses standard word processing, spreadsheet, and presentation software tools to enhance efficiency and accuracy of work performed and is capable of providing routine troubleshooting and user support for software and hardware used in the office environment.
*Qualifications – Knowledge, Skills, and Abilities* · *Education and Experience* Associates (2-year) degree in Accounting or business-related field or high school (or GED) diploma plus three (3) to five (5) years of office or related experience including A/R and A/P.
*Previous debt collection experience is desired.
* · *Bookkeeping and Accounting* Experience using bookkeeping software such as Quick Books, Peachtree, Great Plains, etc.
· *Mathematical Skills* Strong math skills.
Ability to compute rate, ratio, and percentages and to interpret financial reports and analyze performance against business plans and industry benchmarks.
· *Computer Skills* Demonstrates intermediate to advanced proficiency in the use of computers and computer software, especially MS Office, Word, and Excel.
· *Certificates, Licenses, and Registrations* None required for this position.
*Physical Demands* _The physical demands described below are representative of those that must be met to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
_ While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel, reach with hands and arms, and talk or hear.
The employee is frequently required to stand and walk.
The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds.
*Working Conditions* · The work of this position is predominantly carried out in an office environment.
Daily exposure to the shop where vehicles and equipment are housed and maintained is expected.
· Noise level in the work environment is usually quiet.
Job Type: Full-time Pay: $27.
00 - $31.
00 per hour Benefits: * 401(k) * 401(k) matching * Dental insurance * Flexible schedule * Health insurance * Paid sick time * Paid time off Physical setting: * Office Schedule: * 8 hour shift * Monday to Friday Experience: * Accounts receivable: 2 years (Required) * Accounts payable: 2 years (Required) Work Location: In person