Administrative Coordinator (santa rosa)

Job Opportunity: Administrative Coordinator Employer: Sonoma Resource Conservation District Work Location: Main office in Santa Rosa, Sonoma County, California, with option for partial remote work.
Status: Non-Exempt/ 1.
0 FTE (40 hours/week) Compensation: Posting Date: February 12, 2024 Estimated Start Date: March 01, 2024 Organizational Background The Sonoma Resource Conservation District (RCD) is a non-regulatory, local government entity empowered to manage soil, water, fish and wildlife resources for conservation.
In existence since the 1940s, RCDs are local grassroots conservation delivery systems that identify local conservation problems and guide solutions on a voluntary basis.
The RCD covers 85% of Sonoma County, and includes portions of the Russian River, Petaluma River, Sonoma Creek, Stemple Creek, and Gualala River Watersheds.
The RCD has a budget of $3.
5MM and is almost exclusively grant- and contract-funded.
The RCD is governed by a board of directors that are local landowners in the District.
We offer a friendly and flexible work environment where our team of 16 dedicated professionals work together to benefit our community and its natural resources.
Part-time remote work available.
Our mission is carried out through four programs: LandSmart® Planning, Water Resources, On-the-Ground, and Education.
For more information visit our website at www.
sonomarcd.
org Position Summary The Administrative Coordinator position is a great opportunity for an enthusiastic and personable individual.
Under supervision of the Director of Finance and Administration, the Administrative Coordinator performs a variety of administrative tasks in an efficient and accurate manner.
The individual should be a professional who displays a positive attitude, strong work ethic, dependability, and a desire to learn.
Essential Functions  General office administration, including but not limited to ordering supplies, processing incoming and outgoing mail, scheduling and coordination of meetings, maintaining electronic and paper files, liaising with office vendors, and interfacing with IT vendor.
 Provides Board relations assistance to the Executive Director, including preparation and distribution of Board packets, recording and preparing meeting minutes, and coordinating Board training requirements.
 Supports the contract administration, fiscal, and HR functions through database and spreadsheet maintenance, coordination of insurance requirements, compilation of billing documentation, and bookkeeping activities, including but not limited to posting expenses, preparing invoices, entering journal entries, reconciling accounts and handling check runs, and deposits.
 Maintains time reporting access in IBS Payroll System.
 Other tasks and projects as assigned by the Director of Finance and Administration or the Executive Director.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.
Duties, responsibilities, and activities may change at any time with or without notice.
Required Qualifications, Knowledge, and Abilities  At least five year’s experience working in a professional office setting.
 Proficiency in QuickBooks Desktop (QuickBooks online is a plus!), Microsoft Word and Excel.
 Ability to prioritize multiple tasks and excellent time management skills.
 Strong written and verbal communication skills.
 Detail-oriented with demonstrated organizational and problem-solving skills.
 Highly motivated to take on new projects with the flexibility to work independently or as part of a team.
 Ability to communicate effectively in English sufficient to convey information and instructions to colleagues, Board members, and the public.
 A valid driver’s license Desired But Not Required Qualifications, Knowledge, and Abilities  Familiarity with MS Outlook and Access.
 Brown Act Rules and Regulations  Fluency in written and verbal Spanish.
 Passionate about the conservation of natural resources.
Work Environment Work in the main office is performed in a professional office environment that includes operation of standard office equipment such as computers, phones, copiers, calculators, and filing cabinets.
Moderate noise levels.
Physical Requirements Work in the office requires frequently remaining in a stationary position, operating a computer and other standard office equipment, conversing by telephone and in person.
Some kneeling, bending, grasping, reaching, and carrying of items weighing up to 30 pounds required.
Near and far visual acuity required for expansive reading, computer operation, and editing of documents.
Driving required for local travel.
Compensation/Benefits The Administrative Coordinator compensation is $29-$33/hour DOQ.
Benefits for this position include 100% employer-paid medical, dental and vision insurance.
$50,000 employer-sponsored life insurance policy.
A SIMPLE IRA retirement plan with 3% employer match; paid time off and holiday leave; and an employee assistance program.
Additional Information A background investigation is required prior to employment for applicants who receive a conditional offer of employment.
Applicants given a conditional offer of employment will be required to sign authorization and release forms enabling such an investigation.
Failure to sign prescribed forms will result in the candidate not being considered further.
How to Apply Please submit a cover letter, resume, and three (3) references to erickard@sonomarcd.
org with “Administrative Coordinator” in the subject line.
Review of applications will begin on Monday February 26, 2024.
No phone calls please.
Sonoma Resource Conservation District is an equal opportunity employer.
Employment is based on qualifications and competency.
We prohibit discrimination based on race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age, sexual orientation, veteran and/or military status, and any other status protected by state or federal law.